Every candidate source in one system.
Meta, Google, Instagram, forms, chats, Telegram, WhatsApp — every lead lands in the right funnel. No more Excel chaos and scattered chats.
Ready in 15 minutes. Answer a few questions and Sync builds the funnels, candidate cards and questionnaires your agency needs.
Already trusted by 3 recruitment agencies.
Live demo
See it in action, right now.
Before
At eight people, everything starts to crack
When there are three of you, everyone knows everything. Then it stops working:
- Two recruiters call the same candidate.
- A client went quiet three weeks ago — and nobody called back.
- You still do half the admin, because "it's faster to do it myself."
- Everyone's busy — yet at quarter's end you've billed less.
CandidateSync
Anna Kowalska
MIG/MAG welder ·Instagram
- Owner
- James Smith
- Passport
- ZS0123459OCR
- Task
- Call Baltic Steelworks back · today
- Order
- No. 126, Baltic Steelworks · invoiced
In Sync it's one card, and the whole team sees it.
A recruiter loses up to half the day retyping data and chasing statuses — instead of talking to people.
HOW IT WORKS
From first lead to hire — in one cycle
Collect
Ads, forms, Instagram, Telegram, WhatsApp and partners — everything lands in the right funnels, automatically.
Acquisition
As many funnels as you need — each with its own sources
Stop losing leads between channels.
Create any number of funnels and connect a dedicated set of integrations to each — Instagram, Meta, forms, chats, Telegram, WhatsApp. Link every funnel to any number of landing pages and job forms. Every lead lands where it should.
One channel of each type per funnel; the number of job forms per funnel is unlimited.
AI agent
An AI agent that runs the first interview for you
Stop losing leads while you sleep.
Turn the agent on for any funnel — it instantly greets every new lead in chat (Telegram, WhatsApp, Instagram, form) and runs a first-touch interview in your tone and with your questions. It writes the answers straight into the candidate card, and when it has everything it needs or hits the limit, it hands the lead to a manager and sends a notification. You only write the persona and the questions.
Works 24/7, one agent per funnel. Safeguarded against loops and extra cost.
Agent · first-touch interview
“Candidates” funnel · Telegram
- Hi! I'm Olya, recruiter at the «Hart» agency. I'll ask a few short questions — it'll take 2–3 minutes.
02:14
- Hello! Sure, go ahead.
02:15
- Great. What's your specialty and city?
02:15
Every source, one place. Meta, Instagram, Telegram and WhatsApp all land in one funnel.
Leads arrive on their own. Every new application is in the system within seconds, with its source and job.
Process
OCR builds a candidate card from a passport in seconds. You move them through the stages — nothing slips.
Candidates
Attach a passport or PDF — the candidate card builds itself
Stop retyping passport data by hand.
OCR reads the document and creates a candidate card in seconds — no manual entry, which nobody likes. The system detects duplicates from passport data, and you share the candidate profile via a secure link.
New candidate card
P<POLKOWALSKA<<ANNA<<<<
ZS0123459POL8806080F
Anna KowalskaOCR
Full name
- Citizenship
- PolandOCR
- Passport no.
- ZS0123459OCR
- Date of birth
- 06.08.1988OCR
- Duplicate
- None found
Activity
- Passport read by OCRjust now
- Candidate card createdjust now
- Profile link readyjust now
Orders
Every order under control
Placement batch progress, deadlines and risk signals for each employer — in one view.
Every candidate on one screen. Stage, job and who is handling them, at a glance.
The agent answers everyone. A candidate gets the first message within a minute, day or night.
Settle
Employer → vacancy → order → hire. Receivables and partner payouts are calculated automatically.
Partners
Freelancers and agencies as a controlled channel
Stop collecting settlements across chats.
Your partners — recruiters, freelancers, agencies — get access to jobs and orders and add their own candidates via OCR. They see their candidates' statuses and an automatic calculation of their payouts in real time. You stay in full control, they have everything in one place — instead of passports scattered across chats.
Finance
See who owes you and who you owe
A dual ledger of receivables and payouts is created automatically the moment a candidate starts work. No more collecting settlements by hand across chats and spreadsheets.
Financial ledger
Receivables and payouts
Last 6 months
- Receivables+38 200 zł
- Payouts−16 950 zł
Payouts by type
Last 6 months
- Partners
- Freelancers
- Bonuses
- TAD Industries14 000 zł
- Mannheim Bau GmbH12 600 zł
- LogiPark Logistics7 200 zł
- Brno Metalworks4 400 zł
- TalentBridge5 400 zł
- O. Marchuk (freelancer)3 200 zł
- Bonus · M. Kovaleva2 850 zł
- Mykola Melnyk (partner)5 500 zł
AUTOEntries are created the moment a candidate starts work.
From the first click on an ad to the first day at work
One system.
Leads arrive on their own.Meta, Instagram, Telegram, WhatsApp and forms.
The agent answers at once.A first interview, even at two in the morning.
OCR reads the passport.A candidate card in seconds.
Orders under control.Progress, deadlines and risks.
The money adds itself up.Receivables and partner payouts.
Funnel
Every lead in one funnel.
Ready to work.
Sources
Ads, forms, Instagram, Telegram and WhatsApp flow into one system, each lead with its source.
AI agent
Greets every lead within a minute and writes specialty, city and experience straight into the card.
Documents
OCR reads the passport, and duplicates are caught before you open the card.
Stages
The candidate moves through the funnel to the first day at work, and nobody gets lost between chats.
Ecosystem
Connects to what you already use.
Without rewriting any of it.
“For the first time in years I know where every candidate is. No calling three people, no digging through chats.”
In numbers
Running on real data.
Not on a demo.
- leads in the system
- 1,600+leads in the systemagency leads, imports includedas of Oct 1, 2026
- documents processed
- 400+documents processeduploaded by agencies themselvesas of Oct 1, 2026
- vacancies opened
- 150+vacancies openedcreated by agencies in Syncas of Oct 1, 2026
- people in it every month
- 50+people in it every monthsigned in within the last 30 daysas of Oct 1, 2026
Candidates agencies have added to Sync, week by week.
Live counts from the system in production, not from a slide.
Customers
Agencies that run on Sync.
From ten candidates a month to a thousand.
Manufacturing · Poland: Every applicant answered within a minute. How Nordhaven screens 400 welders a month without a night shift.
Manufacturing · Poland
Every applicant answered within a minute.How Nordhaven screens 400 welders a month without a night shift.
- Before Sync
- 6 h
- With Sync
- 40 s
First three months on Sync
Modules
Everything an agency needs — in one place
Candidates.
Candidate cards with OCR, duplicate detection and profile sharing via link.
Employers.
Client database with full collaboration history and contacts.
Job openings.
Vacancies linked to employers and public application forms.
Orders.
Placement batches with progress, deadlines and risk signals.
Funnels.
Any number of funnels, each with its own integrations and stages.
Tasks.
Team tasks with deadlines and reminders — nothing slips.
Partners.
Freelancers and agencies with their own candidates and automatic settlements.
Finance.
A dual ledger of receivables and payouts, created automatically.
Built by a recruiter who drowned in this chaos himself
I've recruited over 30,000 people. For years I tried to run it on Bitrix, Kommo and Zoho — processes scattered, data impossible to pull together, and the CRM handled funnels at best. I built Sync because I needed one place where a candidate lives from the first ad click all the way to the hire.
Today Sync serves agencies processing over 1,000 candidates a month.
Generic CRM vs Sync
Calculator
How much of your month goes on retyping passports?
Count it with your own numbers.
With OCR we count a minute a card: the passport is read in seconds, and the rest is someone checking the fields.
Every month
24h
back to your team.That is 3 working days.
- By hand
- 27 h
- With OCR
- 3.3 h
Your numbers stay on this page. Nothing is sent anywhere.
Try it on your own passportMore
Everything else about Sync.
See Sync on your own data
Your account in 2 minutes, a working system in 15.